Management system · Certification bodies
From field inspection to issued certificate, no paper and no bottlenecks
Software for industrial equipment certification bodies: an offline mobile app for inspectors (checklist, photos and metrology), a back office with the full certificate lifecycle, an AI agent that drafts certificates on its own and expiry tracking. Replace paper, Excel and hours of manual drafting.
4 connected modules
The problem
The inspector writes on paper in the field, often with no signal. Back at the office, one person spends the whole day transcribing those papers and drafting certificates by hand. Expiries are tracked in a spreadsheet nobody checks in time, and every rework starts from scratch.
A system built for the equipment certification trade: the inspector loads the inspection from their phone even with no signal, the back office runs the full certificate lifecycle with states and traceability, an AI agent drafts the certificate from the inspection, and expiries alert on their own before they lapse.
How it works
Checklist, photos and measurements from the phone; syncs when signal returns.
Field inspectionThe agent writes the text from the uploaded inspection.
AI drafting agentAfter technical approval, the data is locked, as the standard requires.
Certificate lifecycleEach certificate stays linked to its inspection, with every change tracked.
Certificate lifecycleThe alert arrives before it lapses, so you keep the recertification work.
Expiries and equipmentResult
Inspection, drafting, approval and expiries in one single system: nothing is transcribed from paper.
What you get
The inspector loads checklist, photos and measurements from the phone with no signal. When the connection is back, everything syncs on its own.
Each inspection follows its state from opening to certificate issuance, with data made immutable from technical approval onward.
The certificate is assembled from the inspection on its own. What used to take a person a full day is ready in minutes to review.
The system tracks every certificate and calibration expiry and warns before it lapses. No spreadsheet nobody checks.
Every certificate is tied to its inspection, its photos, its measurements and its history. Nothing is lost or redone from scratch.
Every client's whole equipment fleet in one place, with its inspection and certificate history.
Modules
Four connected pieces: what the inspector loads in the field flows to the back office, the AI agent drafts the certificate, and expiry tracking flags when the next one is due. No transcribing or drafting by hand.
The inspector works from the phone even with no signal. They complete the checklist, take and annotate photos, load metrology measurements and save the local draft. When the connection returns, everything syncs on its own.
Each inspection follows its state from opening to certificate issuance. Data becomes immutable from technical approval onward, as the standard requires, and each certificate is generated as a PDF with its numbering.
The certificate is drafted on its own from the loaded inspection. The agent assembles the text, you review and approve. What used to occupy a person for a full day is ready in minutes.
Every client's whole equipment fleet in one place, with its history. The system tracks every certificate and calibration expiry and warns before it lapses, so you don't lose the recertification work.
Demo
In a 30-minute demo we show you how your operation would look from field to issued certificate, with no paper.
Built for your trade
FAQ
Yes. The inspector loads the checklist, photos and measurements from the phone even offline. The draft is saved locally and syncs on its own when the signal returns.
It drafts the certificate from the loaded inspection. It assembles the text for a person to review and approve, instead of transcribing and drafting everything by hand. It cuts to minutes what used to take a full day.
The system stores every certificate and calibration expiry and warns before they lapse. That way you don't lose recertification work by failing to track the date in time.
Yes. The certificate lifecycle locks the data from technical approval onward, as standards like ISO 17020 require, and keeps traceability and an audit trail of every change.
Yes. The inspector stops writing on paper and the office stops tracking expiries in a loose spreadsheet. Everything lives in one system, from field to certificate.
It's built to measure for your operation. We start from the certification trade's base and adapt it to your equipment types, your checklists and your issuance lifecycle.
It depends on scope, but you start using the core modules in weeks, not months. We go over it in a 30-minute demo.
We also build it for
Start with a demo
Let's book 30 minutes. We'll show how it fits your operation, what ships first, and how soon you can have it running.
